Meeting Date
Attendees
Board Members Present: Felix Ramirez, Stuart Wilson, Gizella Guba, Robin Revis Pyke, Susan Sherman, Angela Harrington
Staff Present: Patricia Kry
Reports
Felix welcomed Angela Harrington, Schmid Construction, to the board.
Minutes from the April 11, 2018 Executive Board meeting were distributed. Motion made by Felix Ramirez to approve the minutes. Seconded by Stuart Wilson. Motion passed.
Board Treasurer Gizella distributed the P & L Statement from 2017. The 2018 Balance Sheet as of April 30, 2018 was distributed. The Center State Bank balance as of April 30, 2018 is $143,809.23. The minutes will reflect the treasurer’s report was given. The report will be placed on record.
Gizella reported the quick books are being updated. A P & L Statement for the current year will be distributed at the June board meeting.
A review of the previous discussion on the weekly time sheets was held. A flex time policy will be created by board treasurer, Gizella Guba. It was noted due to the upcoming postal drive, the Center Staff (Center Coordinator and Operations Manager) will receive overtime for their hours.
An update on the South Lake Chamber Business After Hours for August 30, 2018 was given by Robin. The BAH will be held at FNC. Door prizes are needed. A scavenger hunt will be created for the event. Volunteers will be selected to serve as Ambassadors for the event. Robin will follow up once the quote from David Earl is received.
Susan shared a review of the Volunteer Luncheon on Monday, April 16th at 11:30 pm. Mike McMaster offered a presentation on safety. The luncheon was well attended with approximately 40 volunteers. Volunteers serving with the most volunteer hours received a carnation. A special thank you to the volunteer committee for coordinating this very successful event.
Felix asked that photos of the volunteers from the event be posted to the Center Facebook page to celebrate their outstanding service and commitment to FAITH Neighborhood Center.
Stuart will work on a photo release for pictures to be posted on social media and the newspapers.
Robin gave an update on the Golf Tournament. Robin offered Save the Date posters to be placed in the community. Patricia will mail the Save the Date postcards. Schmid Construction committed to a Gathering Sponsorship. A special thank you to Angela Harrington for securing the sponsorship. 2 door prizes have been secured. Robin is working on the last of the corrections for the golf brochure. The breakfast, gift bag, media, and printing for in-kind sponsors have been secured.
The Operations Manager job description was reviewed. Robin will make changes and send to the executive board for review.
Select volunteers will serve as FNC Ambassadors to assist with tours of the Center to engage the volunteers with the guests and potential donors. Ribbons will be made for the name tags to identify the Ambassadors.
Patricia reported on the summer feeding program update. At this time, the funds received from Second Harvest will feed 100 children. The Center has raised funds to feed an additional 7 children.
Letters for the summer feed campaign need to be mailed to the potential donors, local businesses, and churches.
Susan updated the executive board on the box truck search. The Fulmer’s are seeking a few options for the purchase of a box truck.
Robin spoke with Ben Holman, Skillful Antics. Ben is happy to assist with the creation of a new website. A wish list needs to be compiled and a few examples of websites for his review. Once received, Ben will submit a quote.
Two quotes have been received for the Center’s IT needs. Computer Business Consultants and Mighty Manatee.
Cool Aire recently completed the first scheduled maintenance for the AC/Freezer/Cooler quotes.
Patricia distributed quotes for electrical upgrades for the Center from South Lake Electric. Quotes will be forthcoming for the electrical upgrades for the freezer install and generator.
Robin secured a quote for pressure washing from Bert Lyles. Sondra Green offered the services of her husband’s landscape company to clean out to retention pond (dry pond). The work on the retention pond was completed and the labor submitted as a donation to the Center.
Patricia noted the need for an assessment of the parking lot. The recent incident with the rented U-Haul and volunteer’s car highlighted the need for an improved parking situation. Robin will reach out to new board member Jack Gunter and ask him to assess the situation.
Board vacancies update. Robin will send an email to Jack Gunter with the Groveland Police Department to attend the June board meeting.
Felix shared the need to finalize the revised Bylaws. Robin will send the latest revision to the bylaws to the executive committee.
Susan Sherman noted the Center is in need of cleaning and recommended the board contract with a janitorial service for a monthly cleaning of the Center. Felix and Stuart will reach out to contacts for quotes.
Patricia reminded the board of the needs for the May Postal Drive. The annual Stamp Out Hunger Postal Drive is on May 12, 2018. Help is needed at FNC, Groveland post office, and Clermont distribution center.
Patricia proposed Sondra Green be considered for full time to oversee the Center operations. Felix raised the question on how the two staff members felt about the change in their roles. Patricia communicated the staff members welcomed the change. It was noted the operations manager welcomed the change in his role. The board agreed to consider the proposal. Felix asked Patricia to create a job description for the proposed positions, maintenance and center operations, and submit to the executive board for review. The executive committee will review the job descriptions for consideration, and to determine the roles fit within the bylaws, mission, and vision of the Center.
Patricia proposed current operations manager be moved to a maintenance role for the Center.
Angela inquired as to whether the Center needed volunteers and what were the requirements. The Center needs volunteers. Felix recommended she reach out to Sondra Green for the requirements.
Pantry Software is being reviewed.
Gizella will continue to handle the payroll and tax return for the Center. The board needs to seek legal advice on the matter.
With the upcoming postal drive, it was recommended Center keys be given temporarily to selected volunteers who have outstanding service and leadership to the Center for access to the Center during this busy time. Felix stated the keys will be signed out as per the key policy and returned after the event.
Adjournment
Respectfully Submitted,
Robin Revis Pyke, PhD