Meeting Date
Attendees
Larry Rescoe, Joe Reyes, Rene Castro,
EXCUSED: Gizella Guba, Mike McMaster, Chris Walker
STAFF: Patricia Kry
Reports
Reading of Minutes:
Minutes of the December 12, 2017 meeting were distributed to the Board via email prior to the meeting for review. Motion made by Stuart Wilson to accept the minutes. Rene Castro seconded the motion. Minutes approved.
Consideration of Communications:
President Ramirez reported a thank you letter was sent to Erin Olschewski, Community Engagement Manager with Lucky’s Market thanking her for the recent time spent touring the facility and the generous donation.
Reports of Officers:
Executive Director:
The Center received two awards from Second Harvest at the Partner Network Conference.
The 2018 Strengthen Award and the 2018 Hurricane Hero Award.
Volunteers are needed for food pick up at Sav A Lot, Winn Dixie, Publix, and Lucky’s Market. The more food that is picked up, the less food we need to purchase. If you would like to pick up food, please see Sondra to complete a background check and volunteer training.
Board stated it would be in the best interest of the Center for a pick up protocol to be created.
Felix Ramirez asked that a schedule be provided to the board communicating the days and times for pick up.
Robin Revis Pyke, Rene Castro, and Joe Reyes would be available to assist based on the schedule.
Stuart Wilson suggested the Center post volunteer needs at the South Lake Chamber of Commerce.
Patricia Kry reported April 14, 2018 from 11 am to 3 pm is a Bake Sale at Lucky’s Market. The Center looks forward to future fundraising opportunities with Lucky’s Market.
Felix Ramirez thanked the Board Members who attended the Family and Friends and Grand Opening at Lucky’s Market.
March 20th at 10 am is Customer Appreciation at Staples. Patricia Kry will be present.
Summer Feeding Program campaign received $5,000 from Lucky’s Market for refrigeration needs. Michael Gallagher contributed $500.
Second Harvest submitted two grants for the Summer Feeding Program, Feed America Grant and
grant to The Community Foundation of South Lake County.
The Board approved Feed the Children of FAITH for the program name. The campaign is underway.
It was reported the price of the box truck has increased from $30,000 to approximately $50,000. It was recommended the size of the box truck be 20’.
Stuart Wilson recommended a board member contact Longwood Truck Center to inquire about a box truck.
Financial Report: Patricia Kry reported on behalf of Gizella Guba, Board Treasurer. As of February 28, 2018, the ending balance of the register was $124,502.12. The balance includes designated funds for the box truck ($37,500) and the Summer Feeding Program ($1,000). The treasurer’s report will be placed on record.
Reports of Committees:
Risk Management:
Robin Revis Pyke reported Affordable Locksmith submitted a quote to rekey the Center with Medeco Locks. The quote is $1,050.48. Affordable Locksmith has worked with the Center in the past.
Robin created a draft of a Key Policy for the Center for review. Recommendations were made and will be included in the Key Policy.
Rene Castro reported on behalf of Mike McMaster the safety and security training. Possible dates are April 9th or April 16th from 4 pm to 6 pm. A projector will be needed and a video camera to record the training. The training will be held at the Center.
Volunteer:
Susan Sherman reported the Appreciation Lunch will be held on April 16th at 11:30 am at Edge Memorial Church. Susan asked Felix and/or Stuart to speak for no more than 10 minutes to update the volunteers on future projects and plans for the Center.
The volunteers would like a copy of the Center’s mission and vision statement to share and post in the Center. Stuart will forward a copy of the mission and vision statement to Susan.
All volunteers must complete an application and background check. The Center will no longer use the volunteer services of clients and individuals needing to work off community service hours.
Susan asked Board members to please submit monthly volunteer hours to Sondra Green. It is important to record all volunteer hours for the Center.
Patricia Kry requested the Center participate in the Presidential Service Award for Volunteers. The fee is $262. Patricia mentioned the funds could be drawn from the recycling monies for textile recycling. Rene Castro made a motion the Center participate in the Presidential Service Award for Volunteers with the funds used from the textile recycling. Stuart Wilson seconded the motion.
Susan Sherman shared the morale of the volunteers is low and the program would be a boost to the volunteers.
Felix Ramirez requested the board approve Stuart Wilson, Vice President, to be added on the FAITH Neighborhood Center bank account with Center State Bank for the purpose of signing checks. Rene Castro made a motion to approve Stuart Wilson to be added to the bank account with Center State Bank for the purpose of signing checks. Larry Rescoe seconded the motion. Motion passed unanimously.
Income Development
Patricia Kry reported Proof of Performance meetings had been completed with South Lake Hospital and Michael Gallagher. Felix Ramirez had attended the meetings and reported how appreciative the donors were for the thank you and follow up.
Felix Ramirez asked Robin Revis Pyke to schedule a meeting with Kim Couch for the purpose of inviting Kim to serve on the Board.
Rene Castro asked the Center to send the Summer Feeding Program information to him and he would present to the Masonic Lodge to sponsor a child for the summer feeding program.
Rene Castro recommended the Center reach out to Fred Sommer with Sommer Sports for volunteer opportunities. Felix Ramirez and Kate Toscano volunteered to assist.
Robin Revis Pyke reminded the board the 2018 Golf Tournament is Saturday, October 27, 2018 8:30 am shotgun start. The contract has been signed and will be submitted after the Proof of Performance with the Fulmer family. The Fulmer family was instrumental in raising funds for the 2017 golf tournament and it is hoped they will continue to support the golf tournament. Felix thanked Susan Sherman for her efforts in bringing in the Fulmer family for the title sponsorship.
Robin Revis Pyke reported the date was secured for the South Lake Chamber of Commerce with the Business After Hours on Thursday, August 30th 5 pm -7 pm.
Felix followed up with David Earl, FUMC, for catering the event. A meeting will be held to review menu with David in the next month or two.
Robin Revis Pyke created a donor letter and thank you letter for the Summer Feed Program campaign. Board members will receive an electronic copy of the letter in order to insert their name on the letter and present to potential donors for the campaign.
The program name is Feed a Child for FAITH.
Media:
Stuart Wilson reported a press release will be created about the receipt of the recent awards from Second Harvest.
Susan Sherman asked the volunteers receive press releases and communications. Many of the volunteers are not receiving information.
Rene Castro recommended the press releases be sent to South Lake Tablet. The news source is a great supporter of the community.
New Business:
Rene Castro shared a local ordinance that requires businesses such as Staples and Office Depot to give back to the community.
Stuart Wilson reported the need for the improvement of the IT needs of the Center. A proposal was received for the improvements totaling $13,000. The proposal will be reviewed for the improvement of communications and infrastructure.
Robin Revis Pyke shared concern with regard to the administrative fees vs budget percentage. A recent potential donor inquired about the percentage of the budget that goes to admin fees and salaries. A brief discussion was held. Gizella Guba had previously shared she would determine the percentage. Robin noted based on her calculations the percentage was 35.
Patricia Kry and Stuart Wilson communicated the budget does not include income from food donations etc.
Felix Ramirez urged the board to reach out to possible board members. Kate Toscano recently reached out to BCN Law Firm to seek their interest in serving on the board with the Center.
Other Information
NEXT GENERAL BOARD MEETING: Thursday, June 14, 2018 at 5 pm CFSLC
Adjournment
Respectfully Submitted,
Robin Revis Pyke, PhD